WWASC meeting minutes

Evanston, WY

December 9, 2006

Open with service prayer, 12 Traditions, 12 Concepts.

Roll Call:

Chair: Vicki L., present

Treasurer: Sue L., present

Secretary: Brandie, not present…Delynda to fill in.

RCM: Rick H., present

PI Chair: Duane R., not present

H&I Chair: Dan D., present

Activities: Amber J., not present

Webservant: Steve H., present

GSR’s:

5^th Street Group: Rocky A., present

Living Proof Group: DeLynda M., present

Surrender To Win: Ellie, present

Read minutes, motion to accept, 2^nd, passed.

Reports:

Chair: Vicki L.

If your group is getting credit card offerings in the mail may want to call and have your name removed.

Check from Rawlins…$100, Vicki will call them or send a letter asking them back.

Letter and check from Saratoga…Vicki will call them as well.

Treasurer: Sue L.

Balance…2504.21 + 432.00 = 2936.41

Balance after expenses….$2278.36

Will write check for literature acct. to pay for postage.

Literature Acct.

Balance 754.15 + 90.00 = 844.15

RCM: Rick H.

“The last regional meeting was in Gillette WY, there was 11 addicts that attended the meeting. Not much to report this time around. Michelle G. from Gillette is the new treasurer…need Vice Chair and Web Servant.

Freedom Seekers—Having hard time at area, but is having SOS Campout the 3^rd weekend of June…more information soon.

WyoBraska—Doing well. They had there Basic Text input and review in October and the follow up workshop this month.

Central WY—No report.

Convention—No report. Need programs chair and arts and graphics chair…so, if interested please contact the convention chair.

Web—Its up and running, there was some question about the meeting lists and getting them in printable format on a 8 ½ X 11 piece of paper so Tommy O. is working on getting that fixed. There was decision about what to do with the filing cabinet of archives, so what we did is save them and try to get them into a CD form so we can put them on the website and if anyone is interested, has a computer and likes to type—we want you!!! To type them up so they can be put on CD and on the web page. There will also be a counter add to the page. Also there is now web page email to all RCM’s, chair, ect. So if anyone wants to email any of the trusted servants, you can do that on the regional web site…www.urmrna.org.

Liability Insurance…I’ll try to make this short and sweet…I have contacted the WSO and talked to the person about this insurance thing and he stated there is only one insurance company in the nation that covers 12 step fellowships and he sent me some information in that company…so I called the Recovery Source Insurance and he sent me some more information on the coverage. He said that if would be best to get a blanket coverage on out region for all the groups that don’t have insurance, if the places you meet then you don’t need insurance then you are covered for accidents to people and building, so now what needs to be done is find out what groups need it within our region-so, GSR’s please go back to your groups and find out if the buildings have insurance or not so we can found out what the needs of the groups are, if this is an avenue we want to expand on. The coverage if the groups want to do it on there own will be $461.00 a year and this will cover outside parties, meetings, ect. The information is attached to my report…see attachment, there will be more information to come…thanks.

Regional Assembly is April 24^th, 2007 in Riverton…more information soon.

The next Regional meeting is February 3^rd, 2007 in Casper at the 12/24 club at 8^th and David, 1:00 pm.

I also have a reimbersement back to the area of %54.99 to the area left over from the travel to the regional meeting. I have receipts but forgot to get one for the room

In closing I think my RCM position is coming to a close and if there are any interested people bring them to the ASC meeting…I will do this position until we can find a new RCM so we can have representation at the regional level. Thanks for letting me be of service…ILS, Rick H.

307-679-7686

rickhouts@yahoo.com

www.urmrna.org”

Also, Sue S. from Evanston would like to be panel leader for Uinta County Jail facility…no guidelines, can sub-committee in Evanston make this decision? Dan thinks this would be best. Dan wants to do an area sub-committee meeting for H&I after the 1^st of the year.

H&I: Dan D.

“Hi everyone, the Sweetwater jail meeting is going well though we are still looking for more people to get involved. We go into the jail every Tuesday night using different formats depending if we have new visitors from the outside or inside. We some times share our stories, or we read literature and share from the Just For Today. Whatever literature we use we let the inmates share or ask questions for the remainder of the meeting.

The women’s meeting is every other Friday due to lack of support.

Rocky and I had a little meeting before the regular meeting, talking with the program director of the facility and discussed a problem that had happened with a visitor with H&I that had just recently been released. We addressed the problem with the woman and will discuss it at our monthly meeting this month. We also gave her our form to be on the H&I panel to share with our new Sheriff coming into office.

There are still more H&I stickers available for sale to help raise money for the H&I budget this up coming year. I had plans on going to Casper to there H&I fundraiser to meet more people in our region involved in H&I, but I will be unable to make it because I will be moving into my new home, but I will after the 1^st of the new year be working on getting to know others in the region and finding interest in getting the prison meeting going on again.

Thanks for letting me be of service…Dan D.”

Can’t go into the jail until after the 29^th of month due to new sheriff…he will then determine if NA is acceptable to bring in.

Uinta County Jail H&I report

“Hi all…I hope this finds you well. The jail meeting has been going good, there was a meeting this last Monday. In the men’s meeting there was about 13 inmates that attended, with some great topics…The message was carried in a moving matter…the women’s meeting is going good, there was 11 inmates that attended the last meeting…The message was carried also in a moving matter. The literature order is nothing but little white books.

Also, I have been the panel leader in the jail meeting for about 2 ½ years and I am willing to pass it on. There is a member of the Living Proof Group, Sue S., that is willing to be a panel leader for the Uinta County Jail H&I meeting. We don’t have H&I guidelines to nominate panel leaders so what I was thinking is that the H&I subcommittee in Evanston could take the nomination and discuss it in the next H&I subcommittee meeting in Evanston…is this ok??

ILS, Rick H.”

Activities: Amber J., no report

GSR reports:

5^th St. Group, Rocky A.

“Hello ASC members,

The 5^th St. Group of NA is still hosting many meetings each week with many addicts stepping up to chair the meetings. There was some discussion on the 5^th St. H&I event not being posted on the website and the inconsistency of the web servant knowledge of the event and his report. And addict in our group questioned what the area has done with the request of the Daggett County Jail to have NA bring the message to their facility.

Our group drama problem was discussed with some solutions bounced around. As a result our Saturday noon meeting is now a closed meeting.

The 5^th Street Group is willing to host the next ASC.

Rocky A.”

LPG: Delynda M.

The Living Proof Group is doing very well. We are still holding 6 meetings a week, same time, same places. We did talk in our group business meeting about possibly changing our Saturday night meeting from a closed meeting to an open one so we could list it in the paper with the others (it is the only meeting not listed), however, we dicided to keep it a closed meeting and to list it in the paper anyway…that way all the Living Proof Group’s meetings will be listed. We have also re-written our meeting formats to include a statement concerning children at the meetings, we have had an occasion or two where addicts were not tending their children and it caused a lot of disruption.

At the last area meeting we brought a motion concerning rescinding the quidelines if no quorum is present so we can still conduct business…and the motion was withdrawn after some discussion. Our group is bringing a new motion to the area and it reads as follows, “All present executive members and GSR’s are considered the voting body on all matters affecting WWASC service”. Please be thinking about this motion and put it on the agenda under new business.

We are excited about our group’s b-day party, and hope everyone stays and joins us in this celebration today. We will start with dinner at approximately 5:00, when we are finished with the business meeting.

Oh ya, the wife of an addict who has recently passed brought over a tub of NA stuff to Steve. We haven’t looked through it and thought it would be best to turn it over to the area and the area can decide what to do with it. However, along with the tub came a literature rack…and the LPG could make great use of it at our meeting facility on 10^th and Center, if the area is willing to allow us to keep it.

The phone line is receiving several calls, we are checking the machine at least every other day…and feel that it continues to be a very valuable tool in carrying the message of recovery.

We do have 2 donation checks for the area and I will turn those over to the Treasuer.

ILS, DeLynda M.

STW: Ellie

The Surrender To Win group of NA is doing well. Meetings are being opened and closed on time and the message of recovery is being carried. Same amount of meetings…no changes. Our group will send a donation of $25.00 to the area.

Thank You!

Love,

Ellie

Web Servant: Steve H.

“Not much has happened since we met last. I’ve had a chance to update several items including the print page for the area so that now printing is more legible in black and white prints. I was also able to update the calendar for the next meeting information and LPG flyer. The next session I attempted to remove some of the regional information on our page and it resulted in some problems. Without removing actual pages, I just removed several links and then attempted to publish to new files to the server. For some reason I could not publish the new files to the server and after several attempts to reconcile the problem, am still unable to publish new pages for the web site. I haven’t been able to work with it much to fix the problem so I have some work to do to get more recent information listed.

I have not received any requests for information or new events, but I did receive information that the Rocky Mountain Forum has a new blog/discussion board and anyone can post comments or questions. The address is http://discuss.rmfna.org/.

Remember, if you have any updated meeting information please let me know.

Sincerely,

Steve H.

Phone numbers from other groups…Vicki didn’t receive any.

Afton, Maria, Vicki said she has her number.

Elections:

Alt. Chair

Alt. RCM

Old Business:

1). Inventory:

As directed by the ASC Chair I am putting together an Area wide inventory questionnaire based on materials provided by the WSO. Hopefully this will be completed by our next ASC meeting in 2007. My plan once the questionnaire is complete is to visit each of our area groups to explain the questionnaire and collect a sampling base by which to evaluate our area addicts understanding of the area service structure and their individual needs.

Rocky A.

2). P.O. Box Key—Rick gave his key to Sue L.

3). Learning Days…no Amber.

4). Insurance: GSR’s go back to your facilities and see if the facilities are covered-may not need insurance. RCM needs to know what the groups need from the region.

5). Lyman NA meetings off website?? Minutes reflect a member shared last month that Lyman meetings were not going on—heresay, we need to verify whether or not these meetings are actually being opened. Maybe make a note of web site saying we are uncertain as to whether these meetings are being opened (word it that these are new meetings and if you attend one of them please contact the web servant). Something down below on web site as a disclaimer.

Web Servant come up with a clarity statement to put on site and bring to next meeting. Take to groups.

6). Budgets…get submissions ready. If we start now maybe could them approved by Oct. 2007.

New Business:

1). Disbursement of Living Clean Groups items…”Move to take tub from LCG and put it back into area inventory” 2^nd, passed.

2). LPG motion…”All present executive members and GSR’s are considered the voting body on all matters affecting WWASC service”.

Take back to groups-discuss…will be brought as a motion for vote next meeting.

3). Raise mileage allowance from .20 to .30 for RCM travel.

Actually did this, should be in guidelines—to our knowledge Rocky has these updated guidelines. None of us have seen them.

-took out CUNA

-changed mileage allowance

-added starter kit and calendar.

4). Rawlins and Saratoge…Vicki will contact. Maybe have April WWASC meeting in Saratoga, great idea.

Money Matters:

1). $50.00 to LPG, host group.

2). RCM asks for $26 for copies, etc.

3). Vicki, $40.00 for travel.

Motion to reimberse Rick $26 for copies and Vicki $40 for travel”, 2^nd, passed.

4). Rick asking for $180.00 for next regional meeting in Casper, gave him a check.

“Move we have next area business meeting Feb. 17^th, 2007 hosted by 5^th St. Group.” 2^nd, passed.

Basic Text Review…9:30 am

PI………………….11:00 am

Business……………1:00 pm

Motion to close….

ILS, Delynda M. for Brandie.